We’re seeking a Production Administrator!

May 15, 2024
Page Two is hiring a bookkeeper

Page Two seeks a thoughtful, detail-oriented, and adaptable production administrator to support the publication of books from early concept to delivery.

 

COMPANY OVERVIEW

Page Two is an independent publisher specializing in non-fiction books by entrepreneurs, subject matter experts, and organizations. We are nine years old and over those years have grown to a world-class team of twenty people whose authors include some of the world’s foremost thought leaders. We are a dynamic company with a commitment to excellence in publishing and author services, and a passion for innovation. Our close-knit team finds creative ways of staying connected with one other and with our authors – both online and in person. We work hard, we laugh a lot, and we believe in the transformative power of books.

WHAT WE STAND FOR

Care: Treat people with empathy and compassion.

Curiosity: Embrace a spirit of inquiry and seek a deeper understanding.

Creativity: Think beyond limits.

Excellence: Do superb work that surpasses expectations.

Integrity: Be reliable, accountable, and transparent.

Partnership: Exchange mutual expertise to uplift one another.

 

THE ROLE

We are seeking a thoughtful, detail-oriented, and adaptable production administrator to join our production team. You will support the production director and project managers in the day-to-day management of book projects from initial concept to delivery. You will play a key role in managing files and book assets, metadata and databases, invoicing and scheduling.

You will coordinate, as needed, with other departments to successfully support project work.

This position requires in-person work at our Vancouver office, and Page Two offers hybrid working options which are determined with the production director, and may change from time to time.

The successful candidate will have outstanding written and verbal communication skills, excellent organizational and time-management skills, and be cool under pressure. You will work collaboratively and diplomatically with a highly engaged team. You will be thoughtful in evaluating priorities and will have the creative mind to mitigate risks or think of new solutions.

Your responsibilities will include:
  • Coordinating author-client onboarding and offboarding, according to workflows.
  • Preparing, for approval by the Project Manager, production schedules for all products (e.g. print, ebook, and audiobook).
  • Communicating production deadlines and status to all stakeholders.
  • Coordinating resourcing of production work according to project needs and budget (e.g. scheduling editorial contractors and designers).
  • Ensuring timely, efficient, and quality-assured delivery of assets and products that meet or exceed industry standards and author-client expectations.
  • Ensuring in-house teams, contractors, and suppliers comply with production workflows, policies, and best practices outlined by the Production Director and other production-related departments.
  • Assisting with coordinating author-client approvals and other decision-making on a project.
  • Managing print and reprint production and delivery (e.g. attend regular inventory meetings, acquire print quotes, book printer times, coordinate print quote approvals, file submissions, file corrections, and blueline reviews, and oversee product shipments and delivery).
  • Manage production and delivery of ebook and audiobook products (e.g. acquire audiobook production quotes, book production times, coordinate audiobook quote approvals, file submissions and file corrections).
  • Maintain up-to-date records in Page Two’s databases and, where needed, third-party databases (e.g. Biblio, Smartsheet, Google Drive).
  • Administer project invoices to author-clients according to timelines.
  • Occasionally manage production of custom editions.

This position reports to the Production Director.

 

WHAT WE’RE LOOKING FOR

Experience required:
  • Strong written and verbal communication skills
  • Excellent at balancing multiple priorities and meeting deadlines, and managing your own deadlines
  • Works well in a team environment
Key competencies and skills:
  • Always professional and collaborative – you’re all about attention to detail, teamwork, and taking ownership of your work
  • Ability to build meaningful relationships
  • Exceptional project management skills and ability to prioritize

 

WHAT WE OFFER
$48,000 to $55,000, commensurate with experience.

Benefits
  • Group health/dental/insurance benefits program with spouse and dependant coverage
  • 10 days paid vacation to start, moving to 15 days after two years of employment
  • 4 additional paid flex/discretionary days per year
  • Hybrid working arrangements available
  • At-home office equipment provided at our expense
  • Professional development opportunities
Start date

This position will start on June 3, 2024.

Location

Page Two’s office space is located at 175 E 15th Avenue, Unit #5, Vancouver. This is a central working space for all staff located in the Lower Mainland. The location is easily accessible via public transit and a 20-minute drive from the airport. It is an open-concept office with a kitchen (including a small fridge, sink, and microwave) and two meeting rooms. Desk spaces are available to those who work part-time in the office and part-time at home

How to apply

Please submit your cover letter and resume to jobs@pagetwo.com by May 31, 2024. Please put PRODUCTION in the subject line.

 

Page Two’s Commitment to Diversity, Equity, and Inclusion

Page Two believes the diversity of experiences, ideas, identities, and organizations in our community and the publishing industry makes us stronger. We know that book publishing has traditionally excluded and continues to exclude people from marginalized communities. We are dedicated to being a publisher that respects, champions, and amplifies the work of marginalized and underrepresented people.

Page Two sits on the unceded, traditional lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations. We are committed to the decolonization of our publishing practices and to reconciliation with all Indigenous Peoples in Canada.

We understand that being a truly diverse, equitable, and inclusive company requires constant learning and improvement, and are committed to this crucial, lifelong work.